Legal

Regulamin Udziału Akcjonariuszy w Walnym Zgromadzeniu PCF Group S.A. Przy Wykorzystaniu Środków Komunikacji Elektronicznej

1 June 202211 pages2,696 words

Summary

The regulations adopted by the Supervisory Board of PCF Group S.A. on June 1, 2022, establish the formal framework for shareholder participation in General Meetings via electronic communication. This governance framework, based on the Polish Commercial Companies Code, enables remote bilateral real-time communication, text-based interaction, and electronic voting. The scope of these rules applies to all shareholders and proxies of the Warsaw-based gaming company, covering procedural requirements for identity verification, technical standards, and data protection protocols. To participate remotely, shareholders must notify the company at least five business days before the meeting, providing scanned identification documents and a formal declaration. The verification process involves cross-referencing applicant data with the list of authorized shareholders provided by the National Depository for Securities (KDPW). Once verified, participants receive encrypted login credentials and detailed instructions at least two days before the event. The company provides a technical support hotline and a testing window one day prior to the meeting to ensure platform compatibility. The regulations emphasize that remote participants hold the same rights as those physically present, including the right to propose resolutions, join discussions, and formalize objections. However, the legal burden of technical risks—such as internet connectivity issues or hardware incompatibility—rests with the shareholder. The company maintains the right to call technical breaks if disruptions occur on its end. Personal data processing is conducted in compliance with GDPR, specifically for the purposes of maintaining legally required attendance lists and meeting minutes.

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