LegalPCF Group
Regulamin Udziału Akcjonariuszy w Walnym Zgromadzeniu PCF Group S.A. Przy Wykorzystaniu Środków Komunikacji Elektronicznej
1 Jun 202211 pages~13 min full read
PCF Group S.A. shareholders may participate in General Meetings remotely via electronic communication, provided they notify the company at least five business days before the scheduled meeting.
Remote participants are granted the same legal rights as those physically present, including the ability to propose resolutions, participate in discussions, and cast votes.
To gain access, shareholders must submit scanned identification and a formal declaration, which the company verifies against the National Depository for Securities (KDPW) list.
The company issues encrypted login credentials and instructions to verified participants at least two days prior to the meeting, with a technical testing window available one day before the event.
Shareholders bear the full legal and technical risk for connectivity or hardware failures, though the company reserves the right to pause proceedings if technical disruptions occur on its end.
The governance framework, adopted by the Supervisory Board on June 1, 2022, mandates that all personal data processing during these meetings complies with GDPR requirements.
The regulations adopted by the Supervisory Board of PCF Group S.A. on June 1, 2022, establish the formal framework for shareholder participation in General Meetings via electronic communication. This governance framework, based on the Polish Commercial Companies Code, enables remote bilateral real-time communication, text-based interaction, and electronic voting. The scope of these rules applies to all shareholders and proxies of the Warsaw-based gaming company, covering procedural requirements for identity verification, technical standards, and data protection protocols.
To participate remotely, shareholders must notify the company at least five business days before the meeting, providing scanned identification documents and a formal declaration. The verification process involves cross-referencing applicant data with the list of authorized shareholders provided by the National Depository for Securities (KDPW). Once verified, participants receive encrypted login credentials and detailed instructions at least two days before the event. The company provides a technical support hotline and a testing window one day prior to the meeting to ensure platform compatibility.
The regulations emphasize that remote participants hold the same rights as those physically present, including the right to propose resolutions, join discussions, and formalize objections. However, the legal burden of technical risks—such as internet connectivity issues or hardware incompatibility—rests with the shareholder. The company maintains the right to call technical breaks if disruptions occur on its end. Personal data processing is conducted in compliance with GDPR, specifically for the purposes of maintaining legally required attendance lists and meeting minutes.
